395 Researching your Second World War Family Member Second World War Service Files Accessing records for those who served in the Second World War, and survived, are easily obtainable but not openly available to the public. These service files are available to family members through Library and Archives Canada. The process is simple and inexpensive. A family member completes the online form (see below) and provides the necessary documentation noted in the form; digitized records will be sent to the family member. The form is found at this webpage: https:/ www.bac-lac.gc.ca/Generics/atip/Documents/15-249l_EN_Request_for_Military_Service_Files.pdf APPLICATION INSTR CTIONS FOR MILITARY SERVICE INFORMATION Bibliothèque et Archives Canada Library and Archives Canada Before 1914 To find out what records exist and how to access them, please consult our website www.bac-lac.gc.ca/eng/. Click on Online Research and select Military Heritage. See the left-hand menu for specific time periods. First World War (1914-1918) Service files are being digitized and made available on our website www.bac-lac.gc.ca/eng/. Under Popular Topics, click on First World War and select Databases. For records that are not yet digitized, see the ‘How to Order Copies’ section in each database. Service Files of the Second World War - War Dead, 1939-1947 This database can be searched on our website www.bac-lac.gc.ca/eng/. Under Online Research select Military Heritage and select Databases. Search the database, then read the section called ‘How to obtain copies or consult a file’. For any of these open records, if you do not have Internet access, our genealogy consultants can provide guidance about what records are available and how to access them. Send a letter with the individual’s name and identifying details to Reference Services, Library and Archives Canada, 395 Wellington St., Ottawa ON K1A 0N4. For all other military service files (1919-1997), including Second World War (not killed in action), access restrictions apply. PLEASE USE THIS FORM For individuals still living: Personal information cannot be released without the written consent of the individual concerned (pdf form). For individuals deceased less than 20 years: Only limited personal information will be released to an immediate family member (spouse, parent, sibling, child or grandchild) of the individual concerned if proof of relationship and proof of death are provided. Proof of death is not required if the individual died while serving in the Canadian Armed Forces. For individuals deceased more than 20 years: Personal information will be released on an individual deceased for more than 20 years if proof of death is provided. Proof of death is not required if the individual died while serving in the Canadian Armed Forces. The following are examples of documents accepted as proof of death: death certificate, newspaper obituary, funeral notice or photograph of the gravestone. The following are examples of documents acceptable as proof of relationship: newspaper obituary, baptismal certificate, marriage certificate, full-form birth certificate that indicates parents’ names. A wallet-sized birth certificate is not acceptable. Documents must clearly show the relationship between the service member and the requester; both names must appear on the document. pon completion of this form please send by mail or fax to: Please do not send original documents; photocopies are acceptable. FOR MILITARY SERVICE FILES FROM 1st January 1998 to the present For requests for information concerning Canadian Forces Regular members (from 1st January 1998 to present) and for Canadian Forces Reserve members (from 1st March 2008 to present) please send a written, signed request to: Access to Information and Privacy Coordinator National Defence Headquarters 101 Colonel By Drive Ottawa, ON K1A OK2 Exception: Requests for medical and dental records only of Canadian Armed Forces members who were released from service or who died in service more than five years ago are handled by Library and Archives Canada in which case this form should be used. OPEN RECORDS: Please note that certain records have no access restrictions; please do not use this form in the following cases: Access to Information Privacy and Personnel Records Coordinator Library and Archives Canada 395 Wellington St. Ottawa ON 1A 0N fax 613-9 -8 56. APPLICATION FOR MILITARY SERVICE INFORMATION Federal Government Institution Library and Archives Canada Required Information This is for my own service records Yes No ◙ Proof of Service ◙ Genealogy Package* *Copies of selected documents that highlight or summarize the individual’s service; available only for records after 1919 Other __________________________________________________ Reason ◙ Family History ◙ Pension ◙ Bursary / Scholarship ◙ Veterans Organization ◙ Employment Other _______________________________________________ Details of Service Person Branch of Service Navy Army Air Force Wartime Regular Reserve Service Person Surname / Maiden Name Given Name(s) Date of birth Place of Birth Service Number Rank Dates of Service (Approx. years) Father’s Name Mother’s Name Spouse’s Name Your relationship to this individual If individual is deceased: Date of death Place of Death I have enclosed proof of death I have enclosed proof of relationship (if person has been deceased less than 20 years) Signature Date (yyyy-mm-dd) Privacy Notice: The information you provided on this form is collected under the authority of the Privacy Act for the purpose of responding to this request. This information cannot be disclosed to other persons without your consent except where disclosure would be justified pursuant to one of the paragraphs of subsection 8(2) of the Privacy Act . This information collected is described in Library and Archives Canada (LAC) Personal Information Bank LAC PRN 930 (ATIP and PR Requests) detailed at Library and Archives Canada's web site. (Disponible en français) Vers. 2016/05 Bibliothèque et Archives Canada Library and Archives Canada PROTECTED WHEN COMPLETED - B Applicant Information Applicant Name (Previous name if applicable) Address/Street Apt# City or Town Province Postal Code Phone Phone (Other) Email
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